June 7, 2014
The meeting was called to order at 9:00 AM. Present were Donna Chrisley, Christy Smith, Mike Mohrfeld, Tony Taffar, Eddie Carson, Debbie Eblen, Sherry McMichael, Carol Todd, and Robbie Brown. Also present was Mark Douglas, BAM.
Motion to approve the 05/17/14 Board minutes (as corrected) was made by Christy Smith, seconded by Debbie Eblen, and passed.
Manager’s report: Mark Douglas presented the manager’s report for BAM. His report is attached.
Treasurer’s report: Carol Todd went over the budget sheets. On page 2, there was a -$10,797.30 amount showing, which was from causeway repairs done in 2013. This debit was not paid until 2014.
Help at Annual Meeting: Charges for assistance at annual meeting were made by BAM. We need clarification of these charges, and Debbie Eblen will check with accountant to verify these. We need to be aware of what is covered under contract and what will involve extra cost by BAM.
Carol Todd said there is a $150.00 charge for someone to come out when police are called.
Pool Report: Eddie Carson is set to oversee pool bathroom floor replacement after the pool season.
The pool gate proposal is in the manager’s report package and was discussed. Does this proposal cover two locks? What is covered under listed installation quote? Electrical service work is not covered and what would conduit and other electrical costs be? Could we get a quote from Eagle? Mark will get clarification on key pads and electrical work from Bob Bundy, and they will get back to us via e-mail.
Pool grates have to be replaced on a certain schedule per DHEC rules. Eddie will look into our records for the last installation date.
Christy Smith asked about updating our pool rules. Carol Todd and Tony Taffar volunteered to assist with this update. We will handle as a task and e-mail a Word version to the Board for comment.
Dock report: Mike Mohrfeld said the contract for light replacement was awarded and work should begin next week. He mentioned replacing the piling caps on the pier head and floating docks and the life ring. He will order appropriate items and install.
Road report: Robbie Brown reported that Bob Bundy will be getting quotes on sealing road, but no further word yet.
Codes report: Christy Smith reported no requests for changes/additions. There is a business that is apparently being run out of the island, and BAM is to send letter to address this issue.
Old Business
Eddie Carson brought up green space and overflow parking. Several members had commented to him regarding the need to accommodate overflow parking for events and other short term stays, etc. Tony Taffar made a motion we allow short term overflow parking in only in certain designated areas. The motion was seconded by Christy Smith and discussed. The motion was passed with two no votes (Sherry McMichael and Carol Todd).
July 4th event discussion: Eddie Carson will oversee the Saturday lunch. After discussion, food for 175 people will be planned for, with barbeque and hash from Dukes and Lee. We will be looking for volunteers for lunch preparation and events through the day.
News letter: Debbie Eblen will finish this week and the Board minutes will be sent to BAM for e-mail.
Updating Bylaws: A discussion was held on moving this item forward. Robbie Brown has a draft of changes from recent Board changes. Tony Taffar will provide wording on management changes from fall last year. We plan on having reviewed and final by November Board meeting.
New business:
We have pictures of lawns needing cutting for documentation. It was noted that Beaufort County also takes picture of buildings to document changes.
Sherry McMichael has a request to use the funds collected by selling cans to replace the fencing at the end of the causeway near the state road. This fencing can accommodate gates if the Board wants to install them at a later date. The Board had no objection to the replacement of the fencing. Tony Taffar will look into the legal need for gates. The Board will consider gates after the information is reviewed.
Mike Mohrfeld made a motion to adjourn, seconded by Christy Smith, and passed.
The next Board meeting is set for August 9, 2014, at 9:00 AM.
Respectfully submitted,
ROBERT J. BROWN JR.
Recording Secretary