2. Minutes: Tony Taffar asked if there were any questions on the draft copy of the minutes that were distributed from the December 15th meeting. The minutes were read by the BOD. Rodney made a motion to accept the minutes, Russ 2nd the motion, vote was taken, all approved as written with approved changes.
3. Management Report: Casey Romig
a. The camper has been removed from 133T
b. The dock has been washed and sealed
c. SCEG should have been out here to work on the lights and clear the vines.
d. There are mailbox keys still out there that we need to collect
e. The board discusses with Casey that we would like to start seeing the monthly summary management report once again.
4. President’s Report: Eddie Carson was not present
5. Treasurer’s Report: Keith Harris
a. Budget has been sent over Greta
b. Our accounts receivable balance is looking good we only have a little over $5000 over 90 days.
i. All who are over 90 days have been contacted via mail or telephone.
c. Financials; The total bank balance as of the end of January is approximately $153,371, this includes the operating account at a little over $60,000 and the reserve account at $92,905
6. Committee Reports
a. Pool: Rodney Matthews
i. AJ got the piping fixed in the pump house
ii. The pool will open the weekend of the annual meeting
b. Dock: Russ Mixon and Rick Penniston
i. Russ stated that waterline has been delivered to redo all the water to the dock
ii. As soon as the water line is run, we are going to start on the electrical on the dock and get it done
iii. The piling that was sinking has been repaired
iv. Russ stated that we need a work day soon after the annual meeting
c. Roads: Tony Taffar
i. Tony talked to Eddie and he can get the heavy galvanized grates cut for about $350 each. We approved a budget of $2000. Tony asked if someone would count the locations and get the sizes so we can get this done.
ii. Rodney is going to check another company to check prices
iii. Tony asked Casey if the letter to address the speeding issue was sent out; he stated it had been with no response.
iv. Casey will call USPS, FedEx and UPS about the speeding issue
d. Codes: Eddie Carson
i. There were no issues turned into Eddie
ii. Tony stated that at the annual meeting we need to remind everyone about the underpinning.
iii. Casey will find out the Beaufort County requirements for underpinning
e. Grounds: Russ Mixon
i. No new issues; cleanups are getting better
f. Clubhouse and Events: Charlene Wentworth
i. We have several events coming up;
• Island Wide B’day party 03/16/19 [AJ and Tammy]
• April 6th Oyster Roast
• April 21st Easter Sunrise Service
• May 5th, Cinco De Mayo
ii. Rodney will be talking to Robby Rimes about the windows for the clubhouse to get this project started.
iii. The new water heater was installed
7. Old Business
a. Lawsuit Update – Tom Woodruff
i. Tony stated that the lawsuit is in motion and will be going into mediation and the details of the mediation will be discussed in executive session. Several depositions have been taken and there are several more to go.
ii. Tom Woodruff stated that we have a good lawsuit. Right now, we are under some deadlines, thee is a mediation deadline of March 15th. The mediation has been scheduled in front of an attorney in Bluffton. Rodney Matthews will attend the mediation with Tom. After mediation, if it is not settled, then it can go onto the trial calendar after April 15th. Tom doesn’t think the mediation will do much good, but it is required by the state.
• Depositions that have been taken are Patricia Miller, Matthew Flewelling, Everett Ballenger, Sam Britt, Russ Mixon, Rick Penniston and Sherry McMichael. Tony Taffar will be the next deposition taken.
b. Causeway Repair
i. Casey stated that Jo Co will be coming out to do the 1st estimate ASAP.
ii. We will be getting three estimates and scopes of work, so over the next month or so we will see people out on our causeway scoping it out
iii. Casey stated he would email the estimates out
iv. Casey is looking for the original drawings or information when the pipe is put in
v. Tony asked Casey to make sure that each estimate also included repairing and resurfacing the entire causeway
c. Special Assessment
i. Tony stated that without knowing the outcome of the lawsuit and all of the costs we are facing, someone in the last meeting brought up a Special Assessment. We may not have numbers at that time but we need to be prepared to discuss
ii. We will need to bring to the floor and discuss at the annual meeting
8. New Business
a. Discussion for the annual meeting April 13th
i. The time and agenda were discussed
b. Charlene brought up the incident with the dogs attacking other dogs on the dock
i. It is a civil issue and they were violating the Beaufort leash laws
ii. Casey will send out a reminder for the leash laws
c. Proposed By Law Change
i. Charlene made a motion to adopt the changed to Article II Section D, it was 2nd Rodney and a unanimous vote was taken
ii. The change is to remove “personally notified” add in email as an option for notifications
9. Open Discussion from the Members
a. Tony Mower [sp?] at 16 Arrowhead raised their trailer and turned in the drawing
Executive Session:
At 10:29am, Russ made the motion to into executive session in order to discuss the mediation of our lawsuit, Keith 2nd it and a unanimous vote was taken. Minutes from the executive session are confidential and no business was conducted during executive session.
In the Executive Session, the board unanimously voted to update the amount that the board representative(s), Rodney Matthews and/or Keith Harris would have authorization to settle on during the mediation for our dock lawsuit.
Adjourn:
At 12:12am Charlene made the motion to adjourn the meeting, Rick 2nd the motion, there was no discussion and a unanimous vote was taken to adjourn.
Respectfully submitted,
Randy Eblen
Recording Secretary