June 8, 2013
The meeting was called to order at 9:00 AM. Present were Mike Mohrfeld, Tony Taffar, Eddy Carson, Debbie Eblen, and Robbie Brown (Christy Smith absent). Also present were Carol Todd, Donna Christly, Bob Bundy and Sam Moore.
The minutes from the April 20, 2013 meeting were read. Tony Taffar made a motion to accept as written, seconded by Debbie Eblen, and the motion was passed.
General discussion
Tony Taffar: Mike bought oil and gas for mowers, rope for pool. The dock is in good shape, he and Eddy worked on minor repairs last weekend. We need to continue to keep up maintenance. We do not need a “work project” for maintenance at this time.
Mike Mohrfeld: Discussion on the boat ramp. The expired permit from OCRM was only for maintenance and we would almost certainly not be able to get a permit to dredge the ramp out. Account information shows an expected ~$3795 in expenses for remainder of the year. Brief discussion of short and long term projects (club house roof ~5 years old).
Bundy management discussion
Bundy Appraisal and Management (BAM) was selected by the board via email prior to this meeting (see attachment).Bob Bundy and Sam Moore from BAM were here to discuss the handover of Tansi management. The contract was signed the previous day (6/5/13). Bundy expected to do the July 2013 bill‐out, and requested the current email/address list for residents. The bylaws will need to be updated to allow for property management in addition to existing treasurer duties.
They will do a minimum of three site visits a month to inspect pool, deck, clubhouse, etc. and will have signs on vehicles for identification. They will also investigate options for the causeway culvert and road repair. They will also attend the next two board meetings to ensure smooth transfer of duties and to discuss possible repair options.
Arrangements were made to transfer the checking account the following Monday to allow Bundy to proceed with payments.
Mike Mohrfeld: As the Tansi members are to continue to mow grass and do minor repairs can we spend petty cash? The bylaws allow for minor reimbursements which will continue. There is a Sutcliff Pool account for pool needs.
Old business
4th of July Celebration (to be held on Saturday, 9/7/13): Gerald Linder has agreed to run the parade again this year, to start at 5:00 PM. He will contact the fire department for their participation.
Last year the barbeque lunch (for 150) was prepared by the Mr. Broadway and the hash was purchased from Sea Island Meets ($400). Considering the costs of meat and hash and need to prepare the sides, Debbie Eblen presented a proposal from Randy Eblen for two menu options for providing lunch with Tansi providing plates, cups and the servers.
After discussion, Mike Mohrfeld made a motion to accept the Randy Eblen second option for the 4th of July lunch, Tony Taffar seconded. The motion passed. Mike M. made a motion to increase the servings to 175, Tony T. seconded the motion and it passed.
Eddy Carson’s wife expressed interest in holding children’s activities.
Pool bathroom repair: the floors need to be repaired, with consideration of installing a drain and tiling. Mike Mohrfeld investigated bids for the job, which would require carpentry, plumbing and tile work. If all went well this could be done in a week, but possible delays could disrupt the use of the pool for some time. Tony Taffar made a motion to table the work to the end of the pool season. Debbie Eblen seconded and the motion passed.
Pool lights: This project was approved at the last annual meeting. Eddie Carson has received a second bid for 10 lights at $8500 (designed to meet DHEC requirements), with an original bid from Ken’s Electric of $7632. Debbie Eblen made a motion to pass completion of this project to BAM. Eddie Carson seconded, and the motion passed.
Causeway repair: Mike Mohrfeld has received a verbal bid from Nick’s Marina to repair the washout and seal cutouts in the pipe. He has concerns about how long this repair will last. Bob Bundy offered to have contractors he has used in the past for similar projects to look into this issue. Tony Taffar made a motion to have BAM investigate options for solutions to this issue. Mike Mohrfeld seconded, and the motion passed.
New business
Bylaw changes: The bylaws need to be updated to allow for business management in addition to the existing treasurer’s duties. Tony Taffar made a motion that in line with the approval at the 2013 annual member’s meeting for property management control that the bylaws be amended to allow for a management contractor to conduct business with authority to conduct all the duties of the treasurer. Debbie Eblen seconded and the motion passed.
Lawn care: Volunteers have been cutting the common grounds for the last two years, but this year seems to not be maintained at the same level. Eddie has the “grounds” assignment and there was a general discussion on maintaining this process or looking into a contractor to maintain. Debbie Eblen made a motion to have BAM gather bids for maintaining the grounds from April to October. Eddie Carson seconded and the motion passed.
Keys for board: Mike Mohrfeld will get keys for the office for all board members and the other keys will be kept in the office.
Additional items:
Mike Mohrfeld: we should consider adding repaving the dumpster area “T” to the list for future action.Debbie Eblen: we should start a contingency fund once our budget gets settled this year. At that point we should set aside a designated amount (~500 perhaps) to a separate account.
Debbie Eblen mentioned we once had t‐shirts done for Tansi as a fund raiser and did we want to consider this and similar items again. She made a motion to gather sources and bids on t‐shirts and other items to consider for selling to supplement the general funds. Tony Taffar seconded and the motion passed.
The next Board meeting will be on August 10, 2013 at 9:00 AM.
Mike Mohrfeld made a motion to adjoin. Debbie Eblen seconded and the motion passed.
Respectfully submitted,
Robert J. Brown Jr.
Recording Secretary
Attachment 1