Annual Meeting
April 5, 2014
Chairman Christy Smith called the meeting to order at 12:30 PM.
All joined in the Pledge of Allegiance to the Flag.
Tony expressed thanks for all the volunteer work done in the neighborhood and then introduced the current Board members.
The minutes of the 2013 Annual Meeting were brought up for approval. There was a request to read the drafted minutes, which was done by the Secretary. There was a motion to approve the minutes with a correction that LCR, who installed the causeway culvert, was still in business (but no longer do this construction work), and that there was to be further discussion in proposed pool lighting. The motion was seconded and passed.
President’s Report, Tony Taffar
· He mentioned the members of the Tansi family that passed away since the last annual meeting. A moment of silence was held in their memory. He asked new members to stand and be recognized.
· Tony recognized the work of the new Board members and the volunteers. These volunteers have held events on the 4th of July and Halloween, collected cans for fund raising, and helped with cleanups and with cooking at the events.
· He discussed the new property management team, Bundy Appraisal & Management, Inc. There was a good transition last spring after their selection, with BAM conducting the day-to-day review of the property and its task management. BAM has been making weekly inspections, preparing “scopes of work” for contracts, and setting up a list serve for group email blasts.
· Tony noted that Debbie Eblen is keeping up the Face book site and that we still have a website that may need updating.
Manager’s Report, Bob Bundy
Bob thanked everyone for being here today. He named Mark Douglas and Todd Keyserling of his staff who were helping with the sign in.
Two major projects have been completed, repair of the causeway pipe and road repair. Atlantic Asphalt Company repaired the culvert as per their bid, including a 4” concrete cement pad over the culvert pipe and then asphalt paving. The BJWSA sewer line had a leak, and the PVC pipe section was replaced with a ductile iron pipe.
Atlantic installed 30 patches to bad road areas, and we are looking in to sealing the roads as this will prolong the life of our roads. Dave Wentworth was able to see some of the work and to provide suggestions for what we need to do regarding the roads.
The pool bathrooms are under repair and should be completed in the very near future.
The list serve has been developed and used to get information out to our members.
Common space upkeep bids will be sought based on the Scope of Work document developed to be sure what is being expected of these contractors. Please let BAM know if there are any problems as we want to be sure the proper areas are maintained and to avoid some of the concerns from last year.
A comment was made that the causeway road is very bumpy and we should consider repaving this section.
Committee Reports
Treasurer’s Report: Debbie Eblen
Report was provided, please see handout provided. $1,000 has been placed in savings as a separate account starting the reserve fund for future major projects.
Pool and Club House: Eddie Carson
Funds have been donated to install an A/C unit in the kitchen, so we looked at replacement cost/expected life of existing main A/C unit.
Some pool coping has cracked, and some cracks are in the deck. We will get bids on the repair of these items. The pool fill valve leaks, so it is hoped a separate valve can be installed outside the deck area so as not to damage the deck area.
Pool lighting: Eddie went over the bids we received to install lighting over the pool. To meet DHEC requirements the bids went to approximately $10,000, which with $2,000 for gate locks caused the Board to bring this back to the Annual meeting for further discussion.
There was considerable discussion of this issue. Diagrams were reviewed on how proposed lighting would look, including location, height, and number. Questions for Bob Bundy included how other pools he oversees have their lighting done and how well they work. Other questions included impacts on insurance costs and coverage.
A motion was made to not install pool lights, and to close pool daily per the SCDHEC requirements for unlighted pools. The motion was seconded: 56 ayes, 12 nays and the motion passed.
The Board will look at automatic locks for the pool gates. There is a problem with the pool coping as the style is no longer available. The coping may have to be replaced in the future.
Dock: Mike Mohrfeld
The dock is in generally good shape. Some dock lights (8) still need replacing. We are working to update the dock rules; the issue was raised when a boat was damaged while tied to the dock. Please remember to be considerate of others when the dock is crowded; use bumpers and proper tie offs. Eddie Carson has replaced the dock’s water pipe. Some boards need replacing, and we may need to install bird wire on the dock poles. We have been asked to consider another floater if funds allow, the last bid received was around $16,000.
Roads: Robbie Brown
We will look into resealing the roads now that the patching has been completed. We have been told we can reseal the roads more than once, and this will delay major resurfacing.
Codes: Christy Smith
Six requests for reviews have been submitted and completed since the last Board meeting.
Old Business
a) Reserve fund: There is $1,000 in the reserve fund and we have started to put $1,000 aside per month. Per general discussion and consensus we will catch up the equivalent of monthly set asides since the last Board meeting.
b) Road patching: Covered
c) Culvert repair: Covered
d) Pool lights: Covered
e) Pool bath: Covered
f) Paving: Covered
New Business
a) Collection of cans: The members who were collecting cans are no longer able to do so. We are looking for an alternative and ask for suggestions.
b) Petty cash: No longer being maintained, but monies spent can be reimbursed if expenditures pre-approved.
c) Membership directory: We will take information received today and update the directory. We will make available to members then.
d) Street lights: Several members remarked they liked the street lights and support keeping them.
e) Hold annual meeting earlier: several members commented we need to hold this meeting earlier in the day. Lunch is still supported, but possibly hold meeting before lunch.
Election of Board Members
Election of Board members for 2014-2016: The following individuals were nominated and agreed to serve: Carol Todd, Donna Chrisley, Christy Smith, Tony Taffar, and Sherry McMichael.
Motion was made, seconded and passed to adjourn the meeting at 2:10 PM.
Respectfully Submitted,
/s/
ROBERT J. BROWN, JR
Recording Secretary