a. Minutes: Tony Taffar asked if there were any questions on the draft copy of the minutes that were distributed from the July 18th meeting. The minutes were read by the BOD. The minutes from the July 18th meeting were approved with one change in the treasurer’s report, item 4. Motion to approve was made by Rodney, Russ 2nd the motion, there was no discussion and a unanimous vote carried.
2. Management Report: Greta Maddox
a. The insurance is not giving us anything for the ceiling collapse in the clubhouse. Because there was no exterior storm damage it is not covered. The clubhouse project has been completed and paid for.
b. The shed issue at 126 Tomahawk is still open and he has agreed to move it the additional 1 foot, Greta will follow up.
c. The short-term renters at 2 Red Feather have been fined 3 times for a total of $3500.
i. There is a listing on Airbnb for this property
d. We have a couple properties where the underpinning deadline is approaching.
e. 26 and 28 Arrowhead were cleaned up by Paul Eubanks. Sending a $250 bill to the homeowner at 26 Arrowhead.
f. 28 Arrowhead Foreclosure is on hold due to Covid and once the sale goes through, we will try to recover our past due regime fees.
g. 172 / 174 Tomahawk; the trailer is habitable and the decal for the registered boat will be placed in October
h. Power bill for the fountain went up from $20 per month to $80 per month. Russ suggested that we place it on a 12-hour timer.
3. President’s Report: Rodney Matthews
a. We have already talked about the renting issue.
b. I feel that the extensions for the underpinning should be over. They have had long enough to get it done.
c. The clubhouse has major plumbing issues. There is a lot of water under the clubhouse from where the galvanized pipes are leaking. AJ will be replacing the galvanized pipes with PVC.
d. Hand dryers for the bathrooms have been ordered. Keith verified and said they would be in by Monday.
e. Rodney suggested that we take donations for all the new tables and chairs that we need for the clubhouse. We will need at least 6 of the 8 foot tables and 60 of the chairs. Let’s send an email out requesting donations to the community. We would be looking at about $1800 total.
f.
4. Treasurer’s Report: Keith Harris
a. Keith covered the account balances
i. Operating Account $67,117.63
ii. Reserve Account $11,291.54
iii. Total $78,409.17
iv. Clubhouse and Culvert have both been paid for.
b. We have received all but $5k on the dock settlement
c. AR is in good shape
d. Budget looks good
5. Committee Reports
a. Pool: Russ Mixon
i. The pool is going well. No afterhours swimming.
ii. There will need to be some serious money spent on the pool bottom, coping and pool deck next year. Maybe look at doing it next fall after the dock is paid off.
b. Dock: Rodney Matthews
i. Per Keith we still have a piling issue. Keith has contacted the guys, but he hasn’t come out yet.
ii. Someone broke the fire extinguisher box again.
c. Roads: Tony Taffar
i. Nothing new to report on the roads
ii. After November 12th will be a good time to put out the needed storm drain grates
d. Codes: Denna Sessions
i. 35 Tomahawk, Joe Vella is putting up a carport, setbacks are good
ii. 180 Tomahawk is building a golf cart cover, Denna took him the ARC form to Mark. We have asked him a couple times for a drawing.
e. Grounds: Russ Mixon
i. Nothing new to report
f. Clubhouse and Events: Charlene Wentworth [Denna]
i. Rodney’s birthday party is coming up on the 26th at the clubhouse.
6. Old Business
a. Clubhouse Ceiling Repair / Renovation
i. Looks great and please thank everyone that helped.
ii. Tony and Greta will look at the Clubhouse insurance to make sure we are covered properly after the renovations.
iii. Greta to send the email for donations for tables and chairs. Randy made a motion to spend up to 2k for tables and chairs for the clubhouse, Denna 2nd, unanimous voted was carried.
iv. For the under the clubhouse plumbing project Rodney made a motion to spend up to 5k, Denna 2nd the motion, a unanimous vote was carried.
b. Renting Issues
i. We need to document the AirBnB listings and any other listing we see
ii. Time to contact the attorneys
7. New Business
a. Boy Scout Project; PJ wants to bring the scouts out again this year for a camp out / work / educational weekend. He is looking at 09/18 to 09/20 or 10/23 to 10/25. Tony will send him an email and Rodney will follow up with him regarding the facilities.
b. Next Meeting date is November the 7th at 9:00am.
8. Open Discussion from the Members
Adjourn Regular Session:
At 10:21am Denna made the motion to adjourn the regular meeting, Rodney 2nd the motion a unanimous vote was taken to adjourn.
Respectfully submitted,
Randy Eblen
Recording Secretary