The meeting was called to order by chairman Tony Taffar at approximately 9:08am. He asked that everyone make sure to get a ballot before we get started. Tony also asked that if anyone had a fever or felt bad please excuse themselves from the meeting. Tony thanked everyone for taking part in our social distanced meeting and asked that everyone maintained their social distancing during the meeting.
Board Members present were; Tony Taffar, Rodney Matthews, Russ Mixon, Keith Harris, Randy Eblen and Denna Sessions. Also present was Waverly Patterson with Seaside Residential Management, Inc.
Tony asked Russ to bless the meeting with a prayer. All joined in the Pledge of Allegiance to the Flag.
Tony Taffar welcomed everyone to the 2020 meeting and verified a quorum of greater than 39 association members. Because we have a smaller crowd, we are going to streamline this meeting as best we can. As we go through the presentation of the reports if there are items for discussion on the report topics, we can discuss them then. All other items can be discussed in the open discussion section at the end of the meeting. Tony asked that when the POA Members speak from the floor, that they state their name(s) for the purpose of the minutes.
Denna spoke to the group about the Villagers that had passed since the last annual meeting. There was a moment of silence in their honor.
Tony asked that each of the new homeowners / members please stand up and introduce themselves.
Tony thanked all the volunteers that we have had working on various projects through the past year.
Approval of the minutes from April 13th, 2019:
Tony Taffar asked if everyone had seen the minutes from the last annual meeting and asked if we wanted to dispense with the reading of the minutes to save time, if so, would someone make a motion to dispense with the reading of the minutes. A motion was made from the floor to dispense with the reading of the minutes, a 2nd on the motion was made from the floor, a vote was taken and the motion to accept was approved. Tony then asked that we vote to accept the minutes as distributed. A motion to accept the minutes as distributed was made from the floor, a 2nd on the motion was made from the floor, a vote was taken and the motion to accept was approved.
Tony Introduced Waverly Patterson to start the reports.
Management Report:
Waverly Patterson, with our management company, Seaside Residential Management stated that we have a few updates from this year. We still have a couple open items, the ceiling caving in in the clubhouse and the torn screens on the porch. The culvert project is completed and the lawsuit is closed and will be covered in old business. The Rules and By-Laws committee have been meeting to review the Rules, Regulations and By Laws.
Violation letters were sent to homeowners with underpinning issues as well as yard debris issues. No Smoking and No Vaping signage has been placed at the pool.
Tony reminded everyone that if the there are any issues, the first point of contact should be the property management company, their info is on the website and the Facebook page. We also have a board meeting every other month and members in good standing are always welcome to join us at those meetings.
President’s Report:
Russ everything should be getting better from here on out. The dock lawsuit has been settled and this will be discussed more in executive session. We now have lights and water on the dock, new windows in the clubhouse and the causeway has been repaired. For next year our focus will be on the drainage for the island, clubhouse repair and pool repair.
Russ thanked the group for all of the volunteers throughout the year for maintenance, cleanup, organizing events as well as donating time and/or goods and reminded us that without the volunteers it would cost Tansi a lot more money to get things done.
Treasurer’s Report:
Keith stated that if Tansi P.O.A. members wanted to hear about the details of the dock lawsuit, that would be discussed in an executive session at the end of the meeting. Per the settlement, it can’t be discussed outside the Tansi P.O.A. Membership.
Budget for the year is right on track so it looks like we will be able to put $10 to $15k into the Reserve Account by the end of the year. Total Account balances are right at a total of $93,000 almost split evenly between the Operating Account and the Reserve Account.
Committee Reports
Pool:
Rodney Matthews reported that the pool is open. Please keep your chairs at least 6ft apart and follow social distancing guidelines. If you are using the pool and see that the trash is full, take it to the dumpster. It is everyone’s responsibility that uses the pool to keep an eye on it. If you are coming off the dock with trash, please go on and take it to the dumpster versus filling up the pool trash can. Remember, no smoking and no glass allowed in the pool area. The pool closes at 8:00pm, it’s not sunset, it’s 8:00pm. If you are caught in the pool after hours, you can lose your pool privileges for a year.
There was a question from the floor [she never stated her name] as to why the signs said sunset and the pool closed at 8:00pm, Tony stated that it has been 8:00pm for quite some time now we don’t’ and should not expect Rodney to keep up with the changing sunset times, so we set it at 8:00pm and we will make sure the signs are changed. Tony thanked Rodney for his report and for volunteering for the pool.
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Dock:
Russ stated the dock is in great shape and we have the water and the lights at the end of the dock now. Please wash off after you clean your fish. When you pull your crab pots up, make sure to wash off the mud. Please take care of the dock and take your trash to the dumpster.
Roads:
Tony reported that the biggest issue we had was the causeway repair and that has been taken care of. We will discuss drainage in new business. We are working to get some of the grating over the drains replaced
Codes:
Denna stated over the past year we have several people make improvements to their properties. If you do want to make changes or improvements to your property, we have a simple form for you to fill out and submit on the website. Make sure you are observing the setbacks 5ft from your neighbors and 15ft from the road. You can work out setbacks with your neighbors, but it has to be in writing. Once the form is done, submit to Seaside or give to Denna.
Grounds:
Tony reported that was sending out violations for properties that need underpinning and cleanup. If you see something very unsightly that needs attention please let us know. Contact Seaside with the address and they will check it out and take the necessary actions if warranted. The greenspace is everyone’s property, please be mindful when using it. Also, every year we have to bring it up, but it’s a problem, please pick up after your dogs. When using the dumpsters please observe the rules and don’t over fill them because we will get fined.
Clubhouse:
Denna reported that we had a few events over the last year. Halloween Party in October and the Thanksgiving Dinner in November were both well attended. We had two events in December, the Christmas party and Christmas Day dinner. January, we had the Spaghetti dinner with a wine tasting and the annual Pig Pickn was in February. Of course, in March we were shut down due to the pandemic.
We have new windows in the clubhouse and we also have a new maid service available for hire if you don’t want to clean up the clubhouse yourselves after your private event. The price is $128 for a 2-hour cleanup or you can do it yourself.
Old Business:
Causeway Repair
The causeway repair has been completed.
Proposed By Law Change
By Law Committee is chaired by John Tuckwiller and he has a few people working with him. Any By Law change suggestions should be sent to Seaside and they will get to the committee. The committee will come to the board meetings and discuss their progress.
New Business:
Drainage Issues
The new board will be making this a priority. It’s difficult because the island is below sea level and with heavy rains and high tides the water just flows back onto the island.
Clubhouse Ceiling Repair
The ceiling in the clubhouse has collapsed in the back but the entire ceiling will need to be fixed.
4th of July Events
All of the events will be outside and we will have the same band as last year. We will not have the community pot luck. T-Shirts will be sold at the event for fundraising purposes.
Tony continued, now we are finished with our New and Old Business and we are now in the Open Discussion from the membership. If you would, please state your name so we can have it on the record. The floor is now open to everyone.
Open Discussion from Members;
- From the floor, [name was not audible, stated no address], she stated was disrespected when she was told to “get out” of the pool because it was closing. She also stated that we used to be able to swim all night, Tony reminded her that DHEC stated we had to close the pool at night. She stated that DHEC said we needed lights. Tony reminded her that the membership voted several years ago not to put up the lights. Tony apologized for her feeling disrespected.
- From the floor, Stephanie Halling, regarding the trash cans. Please break down your boxes or take to the recycle center.
- From the floor, Jim Minor, why can’t we use the “sunset” rule on closing the pool. Tony and Rodney both explained that the pool has to be locked when closed, per DHEC, and the locks have to have a time set to close. We chose 8pm so that no one has to adjust the times for sunset. Jim thanked them for their explanation.
Election of the board members;
Tony stated that we have 4 seats rotating off the board, Tony Taffar, Russ Mixon, Rick Penniston and Rodney Matthews.
From the floor, will any of the board members coming off consider running again? Tony asked everyone except Rick, who was not in attendance and they agreed to run again. Russ stated that Rick told him he would serve again.
Nominations are Tony Taffar, Russ Mixon, Rick Penniston, Rodney Matthews and John Tuttwiller. There was a motion from the floor to close the nominations; the motion was 2nd and a unanimous vote was taken.
The vote elected the following people back on the Tansi Village POA, BOD; Tony Taffar, Russ Mixon, Rick Penniston and Rodney Matthews.
Tony thanked Tom Woodruff for his hard work and attention to our lawsuit regarding the dock.
Move into Executive Session:
At 10:10am a motion was made to move into executive session to discuss the details of the lawsuit with the Tansi P.O.A. Membership. There was a 2nd from the floor and a unanimous vote was taken.
Move out of Executive Session:
The motion was made to move out of executive session to discuss the details of the lawsuit with the Tansi P.O.A. Membership. There was a 2nd from the floor and a unanimous vote was taken. No Tansi Village P.O.A. business was conducted during the Executive Session.
Adjourn:
The motion to adjourn the regular meeting was made from the floor and the motion was 2nd from the floor. A unanimous vote was taken.
Respectfully submitted,
Randy Eblen
Recording Secretary