Board Members present were; Tony Taffar, Rodney Matthews, Keith Harris, Randy Eblen and Charlene Wentworth. Also present was Casey Romig with Seaside Residential Management, Inc.
There was a prayer to bless the meeting. All joined in the Pledge of Allegiance to the Flag.
Tony Taffar welcomed everyone to the 2019 meeting and verified a quorum of greater than 70 association members. As we go through the presentation of the reports if there are items for discussion on the report topics, we can discuss them then. All other items can be discussed in the open discussion section at the end of the meeting. Tony asked that when the POA Members speak from the floor, that they state their name(s) for the purpose of the minutes.
Charlene spoke to the group about the Villagers that had passed since the last annual meeting. There was a moment of silence in their honor.
Tony asked that each of the new homeowners / members please stand up and introduce themselves.
Approval of the minutes from May 12th, 2018:
Tony Taffar asked if everyone had seen the minutes from the last annual meeting and asked if we wanted to dispense with the reading of the minutes to save time, if so, would someone make a motion to dispense with the reading of the minutes. A motion was made from the floor to dispense with the reading of the minutes, a 2nd on the motion was made from the floor, a vote was taken and the motion to accept was approved. Tony then asked that we vote to accept the minutes as distributed. A motion to accept the minutes as distributed was made from the floor, a 2nd on the motion was made from the floor, a vote was taken and the motion to accept was approved.
Tony Introduced Casey Romig to start the reports.
Management Report:
Casey Romig, with our management company, Seaside Residential Management. A few updates from this year. New Signage for the dumpster areas completed, the dock has been completed and insured. Low Country engineering has been hired to engineer and work with OCRM, DHEC and Army Corps of Engineers on the culvert project. The old camper has been moved from Tomahawk. Speeding issues have been addressed.
Proxies need to be signed and turned into the table at the entrance, not the into the ballot box.
President’s Report:
Eddie Carson was not present due to a very bad accident at work. Tony did the report for him and asked that everyone keep him in their prayers.
Tansi has had a good year, no major storms, no major breakdowns or repairs that needed to be done.
Tony thanked the group for all of the volunteers throughout the year for maintenance, cleanup, organizing events as well as donating time and/or goods.
Update on the dumpster schedule, April to November we have another collection during the week.
Dogs can’t read, so please pick up after your dog.
Update on lawsuit; it is going through the mediation process and depositions. The mediation period ends on April 15th and after this period we will be placed on the trial docket. Not sure at this time how long it will take.
Treasurer’s Report:
Keith Harris stated that so far for the year we are around $17,000 under budget. Current bank balances; Operating Account, $53,253.10; Reserve Account, $91,318.37; Total cash on hand, $144,571.17
The loan on the dock project that Tony spoke about was $180,000 at 4.75%, this makes our payment about $2800 per month, $642.25 which is interest. This is a great rate for a commercial loan.
Committee Reports
Pool:
Rodney Matthews reported that the pool is open and the heater and chiller are working well. We have 4 new tables and umbrellas. Remember, no smoking and no glass allowed in the pool area. If you need a pool code, contact Rodney.
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Dock:
Rodney reported for Russ.
Dock is stained and looks good. Water line has been run and a hose has bee installed at the end of the dock.
Russ has a plan for the electrical work including lights. Please take of the dock, if you see something wrong, take care of it and please pick up all of your trash.
Roads:
Tony reported that the biggest issue we have right now with the roads is the causeway. The rippling on the causeway will be covered in new business with the culvert. We are working to get some of the grating over the drains replaced. Please take a look at your own ditches and be sure they are all clean.
Codes:
Eddie Carson was not present. No report at this time. Tony reminded everyone that you must have all changes to your properties and structures approved by the county and sent to Seaside to make sure we are aware.
stated that he did not have any code issues to review at this time, but wanted to remind everyone that even if the Tansi B.O.D. approves of a change that ALL changes must meet the county codes and be approved by them. There are a lot of things that we may approve that Beaufort County may not approve.
Grounds:
Russ was not present. Tony reported for Russ, stating that if you see something on the island that is an eyesore, please let us know. We are working with some of the property owners of the vacant properties where we have had lawn care issues in the past to keep them up.
Clubhouse:
Charlene Wentworth reported that we replaced 1 window, due to wind damage. We are working on getting all of the windows replaced and our women’s group has an is raising money for that. The water heater was replaced this year. We have had a couple of private parties in the clubhouse. Our big events are, the 4th of July Bash, Thanksgiving Dinner, Christmas Party and Dinner, Easter Sunrise Service with Brunch, Cinco De Mayo celebration, Spaghetti Dinner with a wine tasting, the Annual Pig Pickin, Corned Beef Dinner, Oyster Roast and the Memorial Day Duck Race. After some of the events we have added bingo.
Old Business:
Causeway Repair
Tony stated that main issue is the causeway. Years ago, the village decided to put a pipe through there with the intention to increase water flow to the back side of the island. The Corps of Engineers had approved a plan for 3 pipes under the causeway. Once the construction was done, there was just one pipe installed. Over the last few years and a couple hurricanes later, the washout around the causeway is just too bad to let it go any longer. The Corps of Engineers has inspected it and determined we are out of compliance with the approved design. We have to fix the situation or we will be fined. We contracted with Low Country Engineering for a feasibility study on what our options are and the environmental impact. They came back with two options. There are two options, one, replace the pipe with the original 3 pipe design or remove the pipe all together. The study we had done shows that removing the pipe will not significantly change the water flow to and from the island. The best long-term option with the least amount of cost and maintenance is removing the pipe. The plan is to remove the culvert pipe, maintaining the utilities that run through it. Fill it in, place rock on each side to maintain integrity and then repave the top, taking the ripples out of the causeway.
From the floor, Oliver Chavis asked if the removing the pipe would negatively impact us? He asked if anyone was concerned with fact that only certain times of the month that there would be water moving back around to the back side of the island and into the pond. Casey Romig responded that environmental impact study showed that the impact was very low.
From the floor, [many people started talking at once and were discussing options. Too many speaking at once to document, they did not wait on responses]
From the floor, Dave Wentworth asked would the asphalt be compacted layer by layer.
From the floor, Mark Williams asked why not put in a small bridge.
From the floor, Gene Farmer said if the pipe had been done right in the first place, we would not have the issue.
From the floor, no name given, more pipes mean more problems
From the floor, the rest was inaudible.
Order was called to the room:
From the floor, Sherry McMichael asked why would we not just go with the 3 pipes that the Corps of Engineers recommended, because there is a reason, we have a pipe there. Tony responded, it’s there because the island voted to put it there, hoping it would open up both sides of the causeway with water flow. Sherry asked, that she thinks it will change the personality of the island if we take the pipe out. Tony stated the plan is to put it back to the original design. Sherry, continued to share her concerns on the changing of the personality of the island.
From the floor, Tara Farmer stated that originally it was done for cosmetic reasons so we would be a true island and so we would be surrounded by water. She also stated that once it was approved to be done, that one person made the decision to go from 3 pipes in the approved plan to a single pipe.
From the floor, Oliver Chavis stated that instead of looking at just the cost we should see what the island wants to do and take a vote on it.
Tony remined the entire room that is why we had to get an environmental study and stated that we would put it up to a vote for this meeting and we will go with what the majority wants to do.
Kristy Smith made a motion to proceed with current plan to remove the pipe. Jack Norris 2nd the motion. There was some discussion on the need for a special assessment, but no further discussion on this motion. A vote was taken, 43 for removing the pipe and 17 opposed the removal of the pipe.
Old Business [cont’d]:
Special Assessment
We will be looking at a special assessment if it’s over $50,000 for the causeway repair. The assessment would be broken into 2 payments in the off months of the due dates for the normal assessments. First payment in September and the 2nd in April.
New Business:
Proposed By Law Change
Article 2, Section 2 where it talks about how we make special notification of the Annual Meeting and any Special Meetings. We propose removing the term “personally” and expanding from US Mail to add electronic notifications as well. This change would also include voting be electronic means as well.
By Law Committee will be chaired by John Tuckwiller, he will get 3 or 4 people to work with him. Any By Law change suggestions should be sent to Seaside and they will get to the committee. The committee will come to the board meetings and discuss their progress.
Tony continued, now we are finished with our New and Old Business and we are now in the Open Discussion from the membership. If you would, please state your name so we can have it on the record. The floor is now open to anybody.
Open Discussion from Members;
• Janet Rutland asked, what happened to the fountain? It was broken and we had to get it fixed. Russ has it and will be going to put it back out.
• PJ Perea, Boy Scouts of America will be here April 26th, 27th, and 28th. soon to put out bluebird boxes. There will be 6 to 8 bluebird boxes.
• From the floor, no name given, the question was asked about fences on the line or so many inches off the line. Tony stated that the By Laws do not address fences, that is up to you and your neighbors and making sure that county codes are adhered to.
• Gene Farmer, asked if they are still spraying the pond? Tony stated that we are putting the aerator is going back in.
• Mark Williams, suggested that we add in a security gate.
Election of the board members;
Tony stated that we have 4 seats rotating off the board. Nominations are Keith Harris, Charlene Wentworth, Randy Eblen, Mark McKinney, Denna Sessions and Jim Minor. Deborah Dixon made a motion to close nominations; the motion was 2nd and a unanimous vote was taken.
The vote elected the following people back on the Tansi Village POA, BOD; Keith Harris, Charlene Wentworth and Randy Eblen. Denna Sessions was voted in for her 1st time.
Adjourn:
The motion to adjourn was made at 12:12am from the floor and the motion was 2nd from the floor. A unanimous vote was taken.
Respectfully submitted,
Randy Eblen
Recording Secretary