- Call To Order: The meeting was called to order at approximately 9:02am, by Tony Taffar. Present at the meeting were the following Tansi Village POA board members; Robbie Brown, Tony Taffar, Eddie Carson, Russ Mixon, Rick Penniston and Randy Eblen.
- Minutes: Tony Taffar asked if there were any questions on the draft copy of the minutes that were distributed from the May 7th, 2016 Tanis POA BOD meeting. There were no questions. A motion was made to approved by Tony Taffar, 2nd was made by Robbie Brown and a passing vote taken.
- Manager’s Report: Patty Miller was not present at the meeting.
- Chairman’s Discussion on CCAM
- Tony discussed the expectations from CCAM and that he had had some issues with the turnaround of emails from CCAM. He stated that there should be a 2 day turnaround at minimum. Eddie stated that he had had the same issue with the 4th of July events letter and that it took longer than it was supposed to, that he never received the contact for the sign company and that his email is still incorrect on correspondence from CCAM. Tony stated that he would talk to them about the expectations.
- President’s Report: nothing to report this time
- Treasurer’s Report: Robbie Brown reviewed the report submitted by CCAM for questions. Robbie reported that currently we have right at $108,000 cash in the bank as of the end of April. For the same time period, Accounts Receivable had $3,000 in it, right at $4,884 came in for dues, $500 in late fees, $25 from rentals. We have $5100 in reserves. The monies from the lawnmower sale will show up on the next report.
- Tony Taffar had questions regarding the aged owner balances. The paper has about 15 names on it. Some if the things have been going for a while, we need to reach out to these folks. Robbie said he would follow up with CCAM.
- Tony Taffar had questions regarding the insurance payments we make monthly. Tony is going to look into the insurance payments. Robbie is going to check into the monthly payments vs the accruals.
- Committee Reports
- Pool:
- Rodney Matthews was not here. Russ Mixon, reporting. Russ had a list from Patty’s Pool service. Paper products and trash bags need to be provided for the bathrooms. We need to have the restrooms cleaned. Per Tony Taffar, this was something that we were hoping to clarify today, but CCAM could not make it. Per Eddie Carson, there used to be a plastic bin with all the paper products and cleaning supplies in it. Tony, stated that he restocked the paper products and some cleaning supplies.
- Russ stated that some of the signs that are real faded around the pool will need to be redone.
- The decision was made to put the fountain back into the pool to cool it down if we can find it.
- Tony stated that we need to make a decision on the bathroom cleaning. CCAM was supposed to address today but they are not here.
- Tony stated that we need to secure the back storage room and clean it out, before storing any back stock pool items or other things in it. Glue traps and expandable foam for the holes were mentioned.
- Eddie stated that we have one picnic table that was almost crumbling.
- Rick mentioned that we need to fill the gap between the steps at the bathrooms at the pool.
- Dock:
- Rick Penniston and Russ Mixon reported they put the water hose at the floater, repaired and screwed some boards down, secured the picnic table with screws and are looking into the repair of the sink.
- Russ and Rick also reported that the photocells need to be replaced for the big light on the dock.
- Roads:
- Robbie Brown reported that the requested speed bump will be ordered. There are several places in the causeway that need to be repaired.
- Pool:
- Codes:
- Eddie Carson reported that Bruce Mead turned in a porch add on and has our approval to do it, just needs to get Beaufort County code approval.
- CCAM has the Marie Degler shed issue
- There are some lots with raw garbage and we need to address these issues
- Curtis Rollison is adding a fence along his property line with the Veronies, it is approved as long as he meets the Beaufort County codes requirements
- Grounds:
- Charlene Wentworth was not present.
- Randy Eblen reported that the solar spotlights for the entrance sign were on order and they would be installed on Augusta 6th.
- Also there are reports of street lights out that need to be addressed
- The grass cutting list needs to be distributed
- Clubhouse:
- Rat situation; we need to clean out the closet in the back and anything we need to keep needs to be in rodent free plastic bins.
- Glue traps need to put out and the holes need to be filled with foam
- Old Business
- 4th of July Plans
- Eddie Carson reported that he and Angela have big plans for the July 4th celebration. They will need at least 4 board members to judge the parade. The decorations will be left out all weekend.
- The tickets sales will serve two purposes, to pay for the events and allow us to make sure the is enough food for the correct number of people.
- Rodney and Eddie will be doing the BBQ. Randy will check to see if he can get a deal on foodservice rice for the event.
- Volunteers will be needed for games all weekend.
- Nuisance alligator
- We had a nuisance alligator that came up to Mark’s back porch. A phone call was made to let us know that the alligator did not have a fear of people. Cajun Verroni took care of the gator using our DNR tags.
- 4th of July Plans
- New Business
- Board Vacancies
- There have been two letters of resignation from the B.O.D.; one from Pete Christley and one from Bo Stilinger.
- Robbie Brown made the motion to maintain the B.O.D. at 8, Randy 2nd the motion, vote was taken majority in favor.
- Work / Project Priorities
- Dock; The dock floater will need to be addressed soon
- Roads; The causeway needs to be looked at as there is a ripple on one side. Russ will be putting a rice gate on one side to divert the water away from the bad portion
- Road Drainage; we are still waiting on the CCAM survey results to see where the lota are that have drains on them.
- Pool code computer input
- CCAM will assign temporary code then a permanent code will come from the B.O.D.
- Randy will rewrite the pool rules document
- Clubhouse reservations
- Turn over the clubhouse reservations to CCAM
- Post an updated clubhouse rules to the website
- Lot Assessment verification
- Robbie Brown did some research and found several lots that were merged and several lots that were not merged for assessment calculations.
- The goal is to be consistent as possible with the assessments.
- The B.O.D. will look at the scale to determine what changes or adjustment need to be made to make them more consistent.
- If the lots are not adjacent, then there should be two assessments
- One vote per assessment, not per lot
- This will be a top agenda item for the next couple of board meetings
- Street Signs
- There are signs that have been taken down
- Former board members, Pete and Sherry did not know what happened to the signs.
- Russ Mixon made the motion to leave the signs down, Tony Taffar 2nd the motion and majority vote was taken to leave the signs down.
- Door Locks
- We have new door locks in the clubhouse due to the doors being left unlocked
- All four outer doors will be the same lock
- Board Vacancies
- Open Discussion from the Members
- Laura Veronie
- Please readdress the fence request; if it’s just an inch off the property line how will he maintain it?
- The outside of the fence should be toward the Veronies
- Eddie Carson will check with Curtis to check to make sure there are not any issues.
- Randy will contact Rachel Arrant to see if she can get in touch with her dad
- Tara Farmer
- She talked to the postmaster and the POA is responsible for the keys to the PO Boxes.
- The keys are assigned by the post carrier
- Replacement keys are the homeowner’s responsibility
- Since the POA is responsible for the boxes, we need to cover the boxes to protect from rain and repair the boxes that are leaking and not shutting.
- Laura Veronie
- at approximately 11:39pm, Eddie Carson made the motion to adjourn, Robbie Brown seconded and vote was taken and passed to adjourn the meeting.
Respectfully submitted,
Randy Eblen
Recording Secretary